Site Selection / Sourcing

Excellence in Meeting’s goal is to support your staff through our professional meeting planning services as a extension of your company. When you submit a request for proposal through E.I.M. it will be on the desk of National Hotel chains as well as the desk of individual hotels in one key stroke. E.I.M. sources in a strategic holistic fashion to drive down your company’s meeting cost and leverage your meeting budget.

Site Selection and Research

Our buyers are well-versed in both domestic and international venues.    We maintain historical data to qualify your bid and provide you with rate comparison reports with each proposal.

Research

Research includes all Standard Site Specific Rate Information as well as:
  • Renovation and "state of the property" information
  • Average Temperatures and Precipitation for your meeting dates
  • City-wide conventions or local festivals occurring over the dates of your meeting
  • Audiovisual Comps and Costs
  • Distance and time to the nearest major airport
  • Ground Transportation options
  • Professional Site Inspection

Results Presentation

  • Side by side Property Cost Comparisons
  • Air Fare Cost Estimates
  • Ground Transportation Cost Estimates
  • Preliminary Property-Based Budget
  • Service Levels, experienced and expected
  • Property Overview of Accommodations & Amenities

Strategic Savings

Through strategic selection of meeting dates, knowledge of market trends, and other contributing factors, Excellence in Meetings will negotiate the best rate available for your group.

Contract Negotiations

E.I.M. guarantees a value added savings and concession. As the agency on record we manage your contract to ensure you receive your concessions.  Our customer’s average savings is 16%.

Guaranteed

Site Selection assistance is a guaranteed return on your investment.



Meeting at Sea Partners:

Resort Partners:

Copyright 2008-2010. Excellence In Meetings, Incentives & Events.
All rights reserved.

Excellence in Meetings, Incentives & Events
12 Locust Street, Elmwood Park, New Jersey 07407
Tel: 201-773-8078